Hazard & Occurrence Reporting System

The key objective of Trakka Systems voluntary and confidential reporting system is to enhance the safety of our company’s activities through the collection of reports on actual or potential safety deficiencies that would otherwise not be reported through other channels. Such reports may involve occurrences relevant to the safety of our aviation activities. This system does not eliminate the need for formal reporting of accidents and incidents according to our company SOPs, as well as the submission of mandatory occurrence reports to the relevant regulatory authorities.

The Hazard Reporting is a voluntary, non-punitive, confidential occurrence and hazard reporting system administered by the Safety Manager of Trakka Corp Pty Ltd, Moorabbin-Melbourne, Australia. It provides a channel for the voluntary reporting of aviation occurrences or hazards relevant to our organization’s aviation activities, while protecting the reporter’s identity.

How this report is processed

Every report will be read and validated by the corresponding Safety Manager. The manager may contact the reporter to make sure he understands the nature and circumstances of the occurrence / hazard reported and / or to obtain the necessary additional information and clarification.

When the manager is satisfied that the information obtained is complete and coherent, he will de-identify the information and enter the data into the Hazard Identification database.

The manager will endeavour to complete the processing within ten (10) working days if additional information is not needed. In cases where the manager needs to discuss with the reporter or consult a third party, more time may be needed.

If the manager is away from his office for a prolonged period, the alternate manager will process the report. Reporters can rest assured that every report will be read and followed through by either the manager or the alternate manager.

Safety information sharing within the company and the aviation community

Relevant de-identified reports and extracts may be shared within the company as well as with external aviation stakeholders as deemed appropriate. This will enable all concerned personnel and departments within the company as well as appropriate external aviation stakeholders to review their own operations and support the improvement of aviation safety as a whole.

If the content of Hazard Report suggests a situation or condition that poses an immediate or urgent threat to aviation safety, the report will be handled with priority and referred, after de-identification, to the relevant organizations or authorities as soon as possible to enable them to take the necessary safety actions.